Espace Bamboo ASBL

The Challenge

Espace Bamboo, a beloved Brussels nonprofit arts and wellness center, needed a sophisticated booking system for their diverse offerings—ceramics, yoga, movement, voice work, workshops, and events. The complexity? Managing multiple instructors, varying schedules, capacity limits, and payment processing. The timeline? Just 3 weeks.

The Starting Problems:

• Manual booking process consuming staff time
• No way to show real-time class availability
• Complex service types requiring different configurations
• Strict brand guidelines requiring precise implementation
• Tight 3-week deadline for launch

The Solution

We delivered a complete WordPress website with Amelia booking integration through our hybrid European-Sri Lankan team model. Brussels-based project management worked directly with founder Juana Kelsey, while Lilanga Kaushad, our UI/UX and Web Design Ninja, crafted the clean, intuitive digital experience with his strong eye for detail and passion for problem-solving.

Amelia Booking Integration - Multi-service management system handling ceramics classes, yoga sessions, movement workshops, and voice work with real-time availability, capacity management, waiting lists, and automated notifications. Lilanga’s expertise with WordPress and booking systems meant precise configuration without trial-and-error delays.

Brand-Perfect Execution - Lilanga executed the graphic designer’s vision perfectly: custom Bricolage Grotesque typography, deep blue (#1246D6) color palette, floating SVG botanical animations implemented with CSS keyframes, and card-based layouts with generous whitespace that make users go “oh, that’s nice.”

Stripe Payment Processing - Secure, seamless payment integration allowing instant registration and payment in one flow with automatic confirmations.

Mobile-Optimized Experience - Touch-friendly booking interface working flawlessly on phones and tablets, crucial for busy Brussels community members booking classes on-the-go.

Rapid 3-Week Delivery - Our hybrid team model enabled competitive pricing affordable to nonprofits while delivering European quality standards faster than traditional agencies. Lilanga’s efficiency and expertise made the compressed timeline achievable without cutting corners.

The Results

Launched On Schedule - Website operational October 15, 2025, meeting the tight 3-week deadline without compromising quality or functionality.

Automated Operations - Manual booking process replaced with self-service system saving administrative hours and enabling 24/7 registration.

Beautiful & Functional - Perfect execution of brand guidelines while delivering robust booking functionality across all service types.

Community Ready - The platform now serves Brussels residents with intuitive class discovery, easy registration, and reliable payment processing, ready to scale with Google Ads campaigns.