If you’re a Brussels-based business owner planning to invest in digital transformation, you could qualify for subsidies covering 25% to 50% of your project costs (up to €10,000 per year). The Brussels Capital Region offers generous digitalisation support specifically designed to help small and medium enterprises (SMEs) modernize their digital presence.

Good news: At Perel Web Studio, we’ve partnered with Brussels subsidy experts who handle the entire application process for you - from A to Z. No paperwork, no admin hassles. Jump to our subsidy service or keep reading to learn how the process works.

Quick Subsidy Calculator

Find out how much you could receive:

💰 Calculate Your Subsidy Amount

Company Age

⚠️ Coverage rate depends on your company's age and other criteria. Our experts verify your exact eligibility with your VAT number.

Total Project Cost

€1,000€50,000

Gross subsidy amount

€7 500

Brussels Digitalisation Subsidy

Expert Service Cost:

File processing fee-€300

Success fee (12.5%)-€938

Net Subsidy Benefit€6 263

Total Project Cost

€15 000

Your Net Cost

€8 738

Cost Breakdown (After Expert Fees)

Net Benefit 42%

You Pay 58%

Get Expert Help with Your Subsidy →

Key Facts at a Glance

25-50%

Coverage Rate

€10,000

Max Per Year

Months Timeline

100%

Grant (No Repayment)

Understanding Prime Digitalisation

The main program, Prime Digitalisation, helps businesses cover consulting and professional services for digital transformation projects.

Coverage Breakdown

🌱 Starter Company

VAT number < 4 years

50%

Example: €20,000 project = €10,000 subsidy

🏢 Established Company

VAT number ≥ 4 years

25%

Example: €40,000 project = €10,000 subsidy

Important: The exact coverage rate depends on your company profile. Our experts verify your specific eligibility using your VAT number.

Do You Qualify? Quick Check

📍 Location

Establishment in Brussels

👥 Size

< 250 employees (SME)

✅ Legal Status

Registered company

💼 Good Standing

No outstanding debts

🏭 Economic Activity

Eligible NACE-BEL sector

💰 De Minimis Aid

< €300k in last 3 years

View excluded sectors

❌ Fishing and aquaculture
❌ Primary agricultural production
❌ Coal sector
❌ Certain NACE-BEL activities (verify with Brussels Economy)

What’s Covered vs. What’s Not

✅ Eligible Expenses

✓Website architecture & development
✓E-commerce platform setup
✓Technical SEO consulting
✓Process automation consulting
✓Cloud migration strategy
✓Cybersecurity audits
✓GDPR compliance consulting
✓Digital marketing automation

❌ Not Eligible

✗Google Ads / social media ads
✗Domain registration
✗Basic hosting fees
✗Hardware purchases
✗In-house staff costs
✗General admin costs
✗Projects started before approval

Mission Requirements

Exceptional nature - Address specific business problem

Consultant expertise - Min 2 years experience

Duration - Max 6 months per mission

Limit - Max 2 missions per year

Deliverables - Detailed final report required

We Handle Everything for You

Zero paperwork. Zero admin hassles. Our Brussels subsidy experts manage the entire process from A to Z.

What We Do:

Complete eligibility assessment

Prepare all documentation

Structure mission description

Submit application via MonBEE

Follow-up with Brussels Economy

Manage all deadlines

Submit final documentation

Ensure subsidy payment

Our Pricing

€300 file processing fee (paid upfront)

+ 12.5% of the subsidy amount upon successful approval

Example: For a €10,000 subsidy, total cost = €300 + €1,250 = €1,550

*File processing fee is non-refundable. Success-based fee only charged if subsidy is approved.

Check Your Eligibility Now →

Application Process: 3 Simple Phases

⚠️ CRITICAL: You MUST apply BEFORE signing contracts or starting any work. Projects started before approval are automatically rejected.

Phase 1: Before Application (3-4 weeks)

Preparation Steps

Step 1: Verify Eligibility (1 week)

• Check company registration in BCE/KBO
• Review NACE-BEL code for eligibility
• Request ONSS/RSZ certificate (< 3 months old)
• Calculate de minimis aid received (last 3 years)
• Assess project meets “exceptional mission” criteria

Pro tip: Contact 1819.brussels for preliminary assessment

Step 2: Select Consultant & Get Quotes (2-3 weeks)

Consultant must have:

• Min 2 years relevant experience
• External to your company
• VAT registered
• Detailed methodology & timeline

Quote must include:

• Detailed mission description
• Specific objectives & deliverables
• Methodology and approach
• Timeline and milestones
• Itemized pricing breakdown
• Consultant qualifications
• Expected outcomes/KPIs

Step 3: Prepare Mission Description

Clearly explain:

1. Current situation & problem
2. Why mission is necessary
3. Specific expected outcomes
4. Consultant scope & deliverables
5. Expected business impact
6. Timeline (max 6 months)

Phase 2: Application & Approval (4-6 weeks)

Submit & Wait

Step 4: Submit via MonBEE Portal

Submit through https://monbee.brussels with:

• Company registration extract (BCE/KBO)
• ONSS/RSZ certificate (< 3 months old)
• Proof of Brussels establishment
• Detailed consultant quote
• Mission description document
• De minimis declaration
• Bank account details (IBAN)

Step 5: Approval Process

Brussels Economy evaluates:

• Eligibility criteria
• Mission’s exceptional nature
• Consultant qualifications
• Budget reasonableness

Possible outcomes:

✅ Approved - Start your mission
⚠️ Conditional - Modifications required
❌ Rejected - Doesn’t meet criteria
📝 More info needed - Respond within 30 days

Timeline: 4-6 weeks typical review time

Phase 3: Execution & Payment (6-7 months)

Complete & Get Paid

Step 6: Execute Mission (Max 6 months)

Start AFTER approval date
Complete within 6 months
Keep detailed work records
Document all deliverables
Get invoices matching approved budget
Pay via company bank transfer only

Step 7: Submit Final Docs (Within 4 months)

Submit:

• Paid invoices (marked PAID)
• Proof of payment (bank statements)
• Final mission report (objectives, deliverables, impact)
• Acceptance certificate

Step 8: Receive Subsidy (4-6 weeks)

Once verified:

• Subsidy transferred to company account
• Confirmation email sent
• Keep documentation for 10 years

Total Timeline: Approximately 11 months from application submission to receiving funds

Additional Brussels Subsidy Programs

Beyond Prime Digitalisation, consider:

Digitalization Cheque (Chèque Digitalisation)

Coverage: 50% of expenses
Maximum: €4,000
Best for: Smaller website/tool projects

Website Voucher

Maximum: Up to €10,000
Focus: Website development
Eligibility: Brussels SMBs

Expansion Prime

For comprehensive digital infrastructure investments with potentially higher subsidies.

Pro tip: You may combine different programs - consult 1819.brussels for all options.

Maximize Your Subsidy

Strategic Planning:

Timing matters: Companies < 4 years get 50% coverage vs 25%
Bundle projects: Plan 2 missions per year to max the €10,000 cap
- Mission 1: Website development (€10k → €5k subsidy at 50%)
- Mission 2: IT security audit (€10k → €5k subsidy at 50%)
- Total: €20k investment, €10k subsidy
Verify your rate: Coverage varies by profile - we check your exact rate using your VAT number

Common Mistakes to Avoid

❌ Starting before approval

❌ Vague mission description

❌ Unqualified consultant

❌ Mission exceeds 6 months

❌ Outstanding ONSS/RSZ debts

❌ Wrong payment method

❌ Missing documentation

❌ Exceeding de minimis limits

Frequently Asked Questions

Can sole proprietors apply?

Yes! Independents registered in Brussels are fully eligible for Prime Digitalisation.

Can I combine multiple subsidies?

Yes, you can potentially combine different Brussels programs. Consult 1819.brussels for compatibility.

What makes a mission “exceptional”?

It must address a specific business problem requiring external expertise, not routine operations.

Can my consultant be from outside Brussels?

Yes, consultants don’t need Brussels location, but must be VAT registered with required experience.

Is the subsidy taxable?

No, Prime Digitalisation subsidies are not taxable income in Belgium.

Can I submit more than 2 missions per year?

No, maximum 2 subsidized missions per calendar year per beneficiary.

Ready to Get Started?

Check Your Eligibility Today

Our Brussels subsidy experts will review your information and contact you within 24 hours with a free assessment.

Free eligibility check
Subsidy-compliant quote
Expert guidance every step
Success guarantee

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Disclaimer: This guide is based on Prime Digitalisation and Brussels subsidy programs as of January 2025. Requirements may change - always verify current rules with Brussels Economy and Employment (1819.brussels or economie-emploi.brussels). This article provides general information and should not be considered legal or financial advice.